what happens to documents owned in microsoft teams when the owner is removed from the team?
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As surprising as it might sound, at that place'south a lot that comes with being the possessor of a Team in Microsoft Teams. From an array of useful features to important security protocol, keeping track of it all can be overwhelming at times. To aid y'all stay on rails, here's a Squad possessor checklist to break down everything you demand to exist aware of.
When it comes to creating a Team for a concern setting, you'll create ane of two types:
Organization-Based Team: This blazon of Team is for a group that does work together on a regular basis. At AvePoint, for example, our account executives have their ain Team that all of their business goes through. Similarly, the Marketing department has a dedicated Team that houses a Web log channel, Webinar aqueduct, and so on.
A Function-Based Squad: Creating a Team to house sure projects helps consolidate the project workflow. This is how our delivery squad works in Microsoft Teams. They'll create channels for each customer so everything involving that customer can be handled in 1 place.
Team Possessor Checklist
Each of these types of Teams comes with their own sets of managerial responsibilities. Here's a list of the most important things to keep in mind while owning an organisation-based Squad:
Tab Implementation
You lot want to make certain you take your tabs set upward so regularly viewed documents are hands attainable. This will help go your group working solely out of Microsoft Teams instead of having to get to multiple locations.
Specific Team Names
The name you give to a Team should be specific to what information technology'south going to be used for. If a Team is created for a marketing project, for instance, having a title like "Regional Marketing" would be also broad. Something like "Newsletter" or "Blog" would exist better.
Team-Centered Civilisation
Edifice a culture around having all internal communication happen inside of a Team is huge for effective data governance. Even if a project-related chat starts as an email, Outlook integration means that the unabridged email chain can be sent straight to the appropriate Team itself. You'll likely need the owner or a select grouping inside the Team to champion this cultural shift and get it to stick.
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Regularly Review Your Teams
Every now and and so y'all should do a general analysis to see if the Teams are serving their purpose. Perhaps once per month or so, schedule fourth dimension to review each Team and ask questions like:
- "Are we having the conversations we envisioned in this?"
- "Do nosotros tend to stray from the designated subject when chatting in there?"
- "Exercise we need to add together additional channels with specific subjects?"
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Running both platforms meantime, no affair the arrangement, tin only be done by existing Skype for Business users. Microsoft stopped including information technology with Office 365 (no
Security
Is what y'all're going to be discussing in these unlike Teams okay for anybody in the company to see? Or do you lot desire to have a curated list of who tin see certain content? Keeping these questions in mind, here are a few best practices for securing your Teams:
- Take note of the intent and purpose of each Team and possible discussions that could occur
- Wait ahead and imagine "What could go incorrect?" For instance, the same people discussing typical Marketing topics may or may not demand to have access to the Marketing upkeep. Retrieve that everyone y'all invite to a Team can, by default, see all the files stored in that Squad. Think ahead and make sure you don't have anything where information technology's non supposed to be.
- Look at your roster of who's in the Squad regularly to prune users who may not necessarily demand access to information technology. Better even so, nosotros have a tool that automatically sends out a recertification email to verify whether or not these users can exist part of that particular Team.
Knowing What Yous Have
In addition to the above items to proceed in heed when creating and overseeing a Team, yous should also be aware that yous have access to the following whenever one is created:
A distribution email address. Every Group has an email address, and so your Team gets one by default. This functionality is useful if you ever need to contact electronic mail everyone in a Team at once.
A Group calendar. Want to easily schedule a coming together with all the members of a detail Squad? This gives y'all that option.
A Planner board. A familiar card-based Planner board similar to those used by Trello or Asana. Y'all need to be careful with this ane. In certain cases, you can really end up leaving an unabridged Team by leaving the plan associated with information technology. Pay shut attending to the Planner interface when exiting any plan.
A SharePoint squad site. This has a whole host of capabilities. It'll permit you lot to create a more traditional-looking wiki and have static content around that your Team. Yous also get a notebook with that Team past default.
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Source: https://www.avepoint.com/blog/microsoft-teams/microsoft-teams-owner-checklist/
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